The disorganization of Google Drive can be easily fixed by using the resources available on the platform itself. find out what they are and how they can help you
Google Drive can be better organized through simple procedures. For example, when the platform is full, it is possible to insert different colors into folders, perform advanced searches to find documents, and mark them with stars to facilitate the identification process later. These measures will help make Google’s storage service more productive and user-friendly, as well as prevent important files from being lost or even forgotten. Next, read seven tips for organizing your Google Drive.
Use colors to code the folder
Using colors in Google Drive folders is a great way to organize files. The colors available in the tool can be used to index folders based on the user’s desired content. To use the feature, just open Google Drive and tap the three dots next to the folder. Then tap on “Change Color” and select the desired color for the folder. Finally, click on the confirmation field.
Separate files into folders and subfolders
Splitting files into several folders is interesting for categorizing them by related topics. In this way, it is possible to insert scattered documents into a single folder or add folders in others to prevent the data in Google Drive from remaining incoherent. In addition, it is important to name them in an optimized way, that is, to use words that can easily identify the content and indicate creation dates and other related terms.
To divide a file into folders or subfolders, you need to tap on it and drag it to the desired folder. The operation can also be performed by clicking on the three dots next to the file, and then selecting the “Move” option and the “my drive” field. After that, a new tab will open with a list of all available folders. The user only needs to select the folder to be sent by clicking on it and then clicking on “Move here”, an option available in the lower right corner of the screen.
Find your way in the activity bar
With Google Drive, users can know exactly which files and folders they have recently used through an activity sidebar. This feature is extremely useful because it can quickly identify the most frequently used files in a drive filled with information. To check, click on the icon with three horizontal bars at the top left of the app on the home screen and tap on “Recently Used”. After performing the action, you can check the recently opened files and select the desired type of view, be it in list or frame format.
Using Advanced Search
To quickly identify files in Google Drive, you can also perform advanced searches. The resource essentially allows the user to find any file of interest on the platform through the format type, owner, encoded and modified words at any time.
To access the tool, go to the “Search Drive” field in the middle part of the screen and click on the “Advanced search” field. Now you need to fill in the available search fields and click on the” Search” option.
Another simple organizational trick is to bookmark important files on Google Drive. After performing the action, all the selected files remain on the “Star” tab, which is individualized at the bottom of the application, which greatly facilitates the identification of elements at any time. To add a file to favorites, first click on it or tap on the three dots next to it and tap on the ” Add to favorites” option.
Add descriptions to folders
Another available option for organizing Google Drive is to add descriptions to folders. The measure allows the insertion of further information about you, as well as the tracking of details about its content, which facilitates their subsequent identification. To do this, click on the three dots next to the file or folder and select the “File Information” option, and then “Details”. After that, a field will appear with various information about the file, for example, the DATE of CREATION and the last modification. Finally, just swipe down on the screen to the “Description” option and enter the necessary information to identify the folder.
Ask Bard for help
There is also an opportunity to ask for help from Bard, Google’s artificial intelligence, which received an extension for Google Drive. The resource, which always receives a Portuguese version and is released little by little, can be useful for responding to requests from the user, for example, to find files and folders on the platform. The action can be performed using single or common text commands, for example, to retrieve data that exists in certain documents, or simply to locate them between folders.